Task Manager

Use this skill for task capture and task lifecycle updates.

Trigger

{
  "activation": {
    "anyPhrases": [
      "add a task",
      "create a task",
      "track this task",
      "task status",
      "mark this done",
      "block this task",
      "what tasks do we have"
    ]
  },
  "movement": {
    "target": "desk",
    "skipIfAlreadyThere": true
  }
}

Also use this skill even when those exact phrases are absent if the latest user message is an actionable work request. If the user asks the agent to do something, that request must become a task before the agent proceeds.

Storage location

The authoritative task file is:

• ${OPENCLAW_STATE_DIR}/claw3d/task-manager/tasks.json when OPENCLAW_STATE_DIR is set.
• ~/.openclaw/claw3d/task-manager/tasks.json otherwise.

Always treat that file as the shared source of truth for the Kanban board.

Required workflow

1. Read the task file before handling an actionable request.
2. If the file does not exist, create it with the schema in this document.
3. If the latest user message is actionable and no matching active task exists, create one immediately.
4. Before starting execution, ensure the task is todo or move it to in_progress.
5. If work cannot continue, set the task to blocked and record a short reason in notes.
6. When work is finished, set the task to done.
7. When work needs user review or confirmation, set the task to review.
8. After every mutation, write the full updated JSON back to disk.

Matching rules

• Match first by externalThreadId when the request comes from a stable thread or conversation.
• Otherwise match by a concise normalized title that preserves user intent.
• Avoid creating duplicate active tasks for the same request.

Task fields

Each task must include:

• id
• title
• description
• status
• source
• sourceEventId
• assignedAgentId
• createdAt
• updatedAt
• playbookJobId
• runId
• channel
• externalThreadId
• lastActivityAt
• notes
• isArchived
• isInferred
• history

Status rules

• New actionable requests start as todo unless work has already begun.
• Move to in_progress when the agent is actively working.
• Move to blocked when progress depends on missing input, credentials, approvals, or failures.
• Move to review when the work is ready for inspection or handoff.
• Move to done only when the requested work is complete.

File format

{
  "schemaVersion": 1,
  "updatedAt": "2026-03-30T00:00:00.000Z",
  "tasks": [
    {
      "id": "research-mtulsa-com",
      "title": "Research mtulsa.com",
      "description": "Review mtulsa.com and summarize the site, positioning, and improvement opportunities.",
      "status": "in_progress",
      "source": "claw3d_manual",
      "sourceEventId": null,
      "assignedAgentId": "main",
      "createdAt": "2026-03-30T00:00:00.000Z",
      "updatedAt": "2026-03-30T00:10:00.000Z",
      "playbookJobId": null,
      "runId": null,
      "channel": "telegram",
      "externalThreadId": "telegram:direct:6866695577",
      "lastActivityAt": "2026-03-30T00:10:00.000Z",
      "notes": [],
      "isArchived": false,
      "isInferred": false,
      "history": [
        {
          "at": "2026-03-30T00:00:00.000Z",
          "type": "created",
          "note": "Task created.",
          "fromStatus": null,
          "toStatus": "todo"
        },
        {
          "at": "2026-03-30T00:10:00.000Z",
          "type": "status_changed",
          "note": null,
          "fromStatus": "todo",
          "toStatus": "in_progress"
        }
      ]
    }
  ]
}

Response rules

• Briefly confirm which task was created or updated.
• If the request is ambiguous, ask a clarifying question instead of guessing.
• Do not claim work is complete without updating the task status.