Issues & self-scheduling — .alice/issues/<id>.md

OpenAlice treats an issue as a collaboration object, not just a timer. It is the durable place to put trading follow-up, monitoring work, open questions, handoffs, and scheduled checks. Status, priority, and assignee tell humans and agents what deserves attention; when is the extra field that lets an issue summon a headless agent run.

This workspace owns its work as one markdown file per issue in .alice/issues/ at its own root. Each file is YAML frontmatter (the structured fields) plus a markdown What (the human-visible work definition and exact scheduled prompt).

• An issue without when is a plain tracked work item — it appears on the Issue board for you and the user to see, but the scanner never fires it.
• An issue with when self-schedules: a launcher scanner reads the dir (it never interprets the work) and fires a headless run of this workspace when the issue is due — exactly like a recurring job.

The filename stem is the issue id (morning-scan.md → id morning-scan).

Two ways to manage issues — the CLI (agent surface) or the file

You have two equivalent paths, and both write the same .alice/issues/<id>.md files:

1. alice-workspace issue … — the convenient agent surface, and what you should reach for first. A small set of verbs does the read-modify-write for you: id slug derivation, frontmatter validation against the allowed status/priority enums, structured comment sidecars, and not clobbering an existing id. The same tools are also exposed over MCP — it is one registration behind both, so an MCP-speaking agent gets the identical surface with no separate path.
2. Editing the file directly with your normal file tools. Reach for this when you are writing rich markdown What or scheduling frontmatter (when / assignee / agent / credential / credentialSource / model / effort / timeout / commentPrompt) — the CLI verbs cover the board fields, What, timeout, comment prompt, and comments, but the document and schedule shape read most clearly as text. The file is always the single source of truth either way.

CLI verbs

# list — scan the WHOLE board: every workspace's issues as compact title rows
alice-workspace issue list

# show — one issue in full, resolved by its (global) name: frontmatter + What + comments +
# run history + inbox reports. --id takes a name OR id and resolves across the
# board; a name two workspaces share returns the candidates to pick from.
alice-workspace issue show --id morning-scan

# create — a new issue. --title is required; --id is derived as a kebab slug
# from the title when omitted. Creating over an existing id is refused.
alice-workspace issue create --title "Split the data fetcher" \
  --priority medium \
  --what "src/fetch.ts mixes the HTTP call with the normalization step."

# update — patch board fields, canonical What, or the optional run timeout;
# scheduling cadence (`when`) is left untouched. Setting status done|canceled is how
# you silence a self-scheduled issue (there is no separate enabled flag).
alice-workspace issue update --id morning-scan --status done
alice-workspace issue update --id morning-scan --timeout 30m

# comment — append markdown to the structured `<id>.comments.json` sidecar. An
# attributable Session signs with @resumeId. If somebody else comments on an
# For a fixed @resumeId owner, OpenAlice asks that owner in the background.
# Human comments without one ask the creator or a reconstructed Workspace Agent.
# Agent-authored comments without a fixed owner remain timeline notes.
alice-workspace issue comment --id morning-scan --text "Brief pushed; SPY gapped +0.4%."

Run alice-workspace issue <verb> --help for a verb's flags. Object-valued flags take JSON — e.g. to create a self-scheduled issue in one call, pass the schedule as --when:

alice-workspace issue create --title "Pre-market brief" --priority high \
  --when '{"kind":"cron","cron":"30 8 * * 1-5","timezone":"America/New_York"}' \
  --assignee @me \
  --what "Pull pre-market movers and overnight news for my watchlist, write a short brief to research/premarket.md, then run: alice-workspace inbox push --doc research/premarket.md --comments 'Pre-market brief'." \
  --agent codex \
  --credential openai-primary \
  --model gpt-5.6 \
  --effort high

The verb set is list / show / create / update / comment (no delete — remove an issue by deleting its file, see Notes). Reads are global, writes are local: list and show read the whole board across every workspace — scan titles with list, decide which matter, then show --id <name> to read those in full (the natural way to work a board) — while create / update / comment write this workspace's own .alice/issues/ files (changing a peer's board is the human-approved peer-edit path). The examples below show the on-disk file shape the CLI and your direct edits both produce.

Example — a scheduled issue (.alice/issues/morning-scan.md)

---
title: Pre-market brief
status: todo
priority: high
assignee: "@resume-calm-amber-river-a1b2c3"
when: { kind: cron, cron: "30 8 * * 1-5", timezone: America/New_York }
---

Pull pre-market movers and overnight news for my watchlist. Every trading
morning at 08:30, assemble the pre-market picture before the open, write a short
brief to `research/premarket.md`, then push it to Inbox. Cover movers, gaps, and
overnight headlines that move the thesis.

Example — an unscheduled work item (.alice/issues/refactor-fetcher.md)

---
title: Split the data fetcher into source + transform
status: backlog
priority: medium
assignee: "@unassigned"
---

`src/fetch.ts` mixes the HTTP call with the normalization step, which makes the
retry logic hard to test. Pull the transform into its own pure function so it
can be unit-tested without the network. No rush — picking this up next time we
touch fetching.

The first self-schedules (it has when) and keeps one accountable product Session; the second is a pure work item the scanner ignores. Drop the when line and any issue becomes a plain tracked item; add a when and it starts firing.

Frontmatter fields

• title — short, human-readable title of the issue (e.g. Pre-market brief). Required. This is what the Issue board and Inbox show. (The stable machine key is the filename id, not the title — so you can reword a title freely.)
• status (optional, default todo) — one of backlog, todo, in_progress, done, canceled. For a scheduled issue this is also its on/off switch: it fires only while the status is non-terminal. Moving it to done or canceled silences the schedule without deleting the file. (There is no enabled field — terminal status is how you pause a timer.)
• priority (optional, default none) — urgent, high, medium, low, none. Display/sort only.
• assignee (optional) — the single owner and scheduled-dispatch policy:
  • @new-each-run recruits a new product Session for each scheduled fire;
  • @new-then-resume asks the Workspace to recruit once; the first successful dispatch rewrites the Issue to that concrete @resumeId, so every later fire returns to the same accountable coworker;
  • an exact @resumeId continues that accountable Session, even when its signed Workspace differs from the Issue's Workspace;
  • @human and @unassigned are valid only for unscheduled work. CLI issue create defaults to @me when called by an attributable Session (who creates it owns it); @me is resolved to a concrete @resumeId before writing. Otherwise omitted scheduled ownership defaults to @new-then-resume, while an unscheduled board item defaults to @unassigned. Use @new-each-run explicitly only when every fire should recruit a newcomer.
• when (OPTIONAL — present iff the issue self-schedules) — one of:
  • { kind: every, every: "30m" } — repeat on an interval (30m, 2h, 1h30m). Runs on the next scan, then on the interval.
  • { kind: cron, cron: "0 9 * * 1-5", timezone: local } — a 5-field cron expression (min hour day-of-month month day-of-week; supports *, ranges 9-17, lists 1,15, steps */15). timezone is part of the intent: use local for the user's own wall clock (morning reminders), or an IANA zone such as America/New_York for a market clock (pre-open scans). The zone handles daylight-saving changes. Omitted timezone remains machine-local only for compatibility with old files; new Issues should write it explicitly. A missed admission (busy Session, full worker pool) retries that slot by default, same as every. Write catchUp: false only when a miss should discard all elapsed slots and wait for the next future calendar time.
  • { kind: at, at: "2026-03-01T13:30:00Z" } — run ONCE at an ISO timestamp, then never again.
• agent (optional) — runtime override for @new-then-resume / @new-each-run scheduled work; defaults to this Workspace's runtime resolution. An exact Session assignee already has an immutable runtime, so Session-owned Issues cannot set this.
• credential (optional) — secret-free OpenAlice vault slug for the fresh Session. Never put a key or endpoint in the Issue file.
• credentialSource: native (optional) — explicitly use the Agent runtime's own login. It cannot be combined with credential. Omit both to inherit this Workspace's headless fixed/recent preference.
• model (optional) — native model id for one scheduled run. Omit it to inherit the selected credential, Workspace, or native runtime default.
• effort (optional) — one-run reasoning effort: none, minimal, low, medium, high, xhigh, or max. Use a level supported by the selected runtime; omit it to inherit.
• timeout (optional) — scheduled-run watchdog: 15m, 30m, 45m, or 60m. Omit it for no limit (the agent may run until it exits). This is a run budget, not Session birth, so an exact @resumeId owner may still set it.
• commentPrompt (optional) — template for the Input Prompt sent when a comment needs a reply. Omit it to keep the default wrapper (Issue identity plus “reply directly; do not call issue comment”). Override replaces that whole structure. Tokens: {comment}, {title}, {id}, {workspaceId}, {author}, {what}. Must include {comment}. Chat-style Issues use {comment} alone.

agent, credential/credentialSource, model, and effort are one Session-creation tuple. They are valid only for @new-then-resume / @new-each-run; an exact @resumeId Session owns the complete tuple, so do not write those fields back onto the Issue file. Humans may still change that Session's credential, model, and effort from the Issue page; the Agent runtime stays locked. The scheduler freezes explicit values into the fresh Session runtime binding and does not rewrite persistent Workspace configuration.

Deprecated assignee aliases: never write @workspace or @new in a new or edited Issue. They exist only so older Workspace files can be migrated: @workspace → @new-each-run, and @new → @new-then-resume. The CLI and API reject both deprecated spellings with the canonical replacement.

The old parallel execution field is retired and rejected after migration; never write it into a new Issue.

The markdown What below the closing --- is the Issue's canonical work definition. It is useful for every Issue; when scheduled, this exact visible markdown becomes the headless prompt. Comments are separate structured markdown records in .alice/issues/<id>.comments.json, written through issue comment.

Issue files are part of the Workspace's Git history. After intentionally creating or modifying .alice/issues/<id>.md, make a focused Git commit for that work-definition change; never sweep unrelated working-tree changes into it. OpenAlice Activity is the readable audit fallback (including edits made without a commit), while Git is the exact-content history and rollback layer.

Link entities and issues with [[name]]

An Issue's What can reference things in the [[]] knowledge graph, exactly like any other note: write [[name]] to link a tracked entity (an asset ticker or topic, e.g. [[vst]], [[ai-data-center-power]]) or another issue (by its id or title). The link shows up as a backlink on the target's page and is clickable in the issue detail — so an issue saying "blocked on [[refactor-fetcher]] until [[vst]] earnings clear" wires straight to both.

Names are global and team-wide, not workspace-scoped — [[vst]] means the same thing everywhere, and there is no workspace prefix. Because of that, a vague or short issue title can collide with an issue of the same name in another workspace; nothing blocks you at write time, but the board flags such clashes with a duplicate-name warning in the UI for you to clean up manually (rename one, or merge them). So give an issue a specific, self-describing title (prefer Split the data fetcher into source + transform over cleanup) — it makes the issue a clean, unambiguous [[ ]] target and avoids the collision flag in the first place.

Write what for a headless run

The scheduled run is headless — nobody is watching, and it cannot see this conversation. Write What as a complete, standalone instruction, as if handing the job to a fresh teammate who has only this workspace's files. Say exactly what to read, do, and produce.

Decide what it outputs — and decide on purpose. A headless run that does real work and surfaces nothing has vanished. So:

• If the run produces something the user should see — a brief, a finding, a result — push it to the Inbox, the only channel a headless run has: alice-workspace inbox push --comments "…" (attach files with repeatable --doc <path>; run alice-workspace --help for the flags). A report pushed during a scheduled run is automatically linked back to the issue that triggered it — you don't pass any id.
• If the run is a check that didn't trigger (condition not met, nothing changed), exit silently — that is the correct outcome, not a failure. Don't manufacture noise.

The Agent Runtime returning a reply only means the scheduler received the run's control-plane result. It does not mean the user saw it. Put the Inbox command inside What whenever human delivery is part of completion.

Put conditions inside what, not in the schedule — there is no condition field. For "ping me only if X", write: "check X; if it holds, push an alert; otherwise do nothing and exit."

Commit the file. The scanner reads your working tree, so an uncommitted .alice/issues/<id>.md still takes effect — but commit it so the issue (and any schedule) travels with the workspace and survives. Treat it like any other source file.

Trades still need a human. A scheduled run can research, prepare, and even stage trades — but staged trades execute only when you approve them in the Web UI (Trading-as-Git). A timer never moves money on its own.

Notes

• The scanner ticks about once a minute; a sub-minute cadence runs at most once a minute. Only issues with a when are ever fired.
• The id (filename stem) keys the scanner's "last fired" memory for scheduled issues, so don't rename a scheduled file you mean to keep (a new filename looks like a brand-new issue and fires right away).
• Runs are one-shot and independent — a run can overlap another run or your own interactive session in this same checkout. Treat it like ordinary concurrent edits; don't assume exclusive access.
• Each file is parsed and re-validated on every scan; a malformed file is reported on the board, in isolation, without breaking the other issues.
• Remove an issue by deleting its .alice/issues/<id>.md file (and commit). To pause a schedule without deleting it, set status: done or status: canceled.
• Legacy: the old single .alice/issue.json is retired. If you find one, split each issue into its own .alice/issues/<id>.md file with the frontmatter above.