Report and Proposal Writing

When the user asks you to write a report, proposal, or summary, follow this workflow:

1. Identify the report type

2. Standard report structure

Universal framework

1. Title page: Report name, date, author/department
2. Executive summary: 1-3 paragraphs capturing the core conclusions (readers should get the gist from this alone)
3. Background and purpose: Why this report exists, what problem it addresses
4. Main body (varies by type): Data, analysis, comparisons, arguments
5. Conclusions and recommendations: Clear takeaways + actionable next steps
6. Appendix (optional): Detailed data tables, references

3. Writing principles

• Lead with conclusions: Put the most important finding first (pyramid principle)
• Use data, not adjectives: "Revenue grew 35%" instead of "revenue grew significantly"
• Clear structure: Use numbered headings, tables, and bullet points
• Reader-aware: Adjust depth and technicality based on the audience
• Actionable recommendations: Be specific — who does what, by when

4. Formatting

• Use Markdown format
• Present key data in tables
• Bold critical conclusions
• Prefer numbered lists over unordered lists
• Keep paragraphs short (3-5 sentences)

5. Quality checklist

• Can the executive summary stand alone?
• Are all numbers consistent throughout?
• Are recommendations specific and actionable?
• Is the length appropriate (not too long, nothing missing)?